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Facilities Use

UPDATED 8.11.21

At this time, no indoor district facilities are available for use by outside groups. Please continue to check here for the latest updates regarding facility allowed use district-wide.



1 All outside groups/activity co-sponsors must follow the most recent State and County health guidelines for safe gatherings and youth sports.  In addition, a full description of Covid 19 protocols compliant with the Santa Cruz County Health Guidelines and CDPH guidance must be submitted to Live Oak School District for review before any facility use request will be approved.
2 All outside groups/activity co-sponsors must sign the Live Oak Waiver and Release*, the Coronavirus Waiver* and the Hold Harmless Agreement*-** located below.  Each participant and staff member must also sign The Live Oak Waiver and Release as well as the Student/Staff documents** linked below. All documents must be provided to the District before the facility use request will be approved.


All outside groups/activity co-sponsors agree that the site Administrator and will be notified immediately of any confirmed positive case of Covid 19 involving a participant or staff member within the participating group.  

STUDENT and STAFF Forms Required**

Thank you for your interest in our Facilities.  Our buildings are valuable community assets and many civic and community groups use them for meetings and events.  We are happy to accommodate these groups whenever we can.  If you would like information about which space might be the most suitable for your use, or have other questions, please contact the Live Oak School District by email at or by phone at 831-475-6333 ext 212.


Insurance Requirements:
Outside groups/activity co-sponsors or vendors providing services for school activities are required to provide a Certificate of Insurance in the amount of $1,000,000 for bodily injury and $1,000,000 for property damage with the Live Oak School District named as additional insured. In addition, groups must provide proof of a $1,000,000 individual and $2,000,000 aggregate coverage. A waiver of insurance may be requested in writing of the Superintendent in special circumstances.


Facility Use Fees

Register For An Account Login & Reserve

All facility use requests are completed online.  The first step needed to make an online facility use request is to create a user account.  You can do so by clicking the "REGISTER" icon below.  If you need help, click on the "Creating a User Account" video below.


Be sure to complete all information fields and then click the submit button.  If your registration was successful you will receive an e-mail confirmation.  The video and Quick Start Guide below will provide additional information.

Once your account is approved you can start making facility reservations.  Click on the icon below to reach the Login screen.  The video and Quick Start Guide below will further explain the reservation process.


If you choose to reserve spaces in our buildings, please keep in mind that fees may be charged to offset associated custodial costs. Any organization using district facilities must meet insurance requirements and have a current Certificate of Insurance on file with the District.


Creating an Account

Submitting a Facility Use Request